Nannies! Set Up A Free Online Booking Calendar Using Google

Hi everyone, Casey from Nanny Parent Connection, back with a great pro tip for nannies and sitters that offer temporary care.

Today, we’re going to talk about an easy and free way for care providers to offer families a way to book their child care services online.

If you’re a nanny or sitter looking to make scheduling effortless for both you and the families you work with, Google Calendar’s appointment slots feature could be the perfect solution for you.

Let’s dive into how this feature works, the benefits it offers, and how you can set it up to allow families to book time with you for temporary nanny services.

To get started, all you need is a Gmail account and access to Google Calendar.

How providers can set up appointment slots in Google Calendar: 

Let’s walk through how you can set up your availability and start offering families an easy way to book your services.

Step #1: Open Google Calendar then log into your Google Calendar account. You’ll see your weekly or monthly view of your calendar.

Step #2: Create an event and set appointment slots. Click on the desired day and time on your calendar. For example, if you want to offer appointments Monday to Friday, 1:00 p.m. to 7:00 p.m., select that time range. In the event creation window, choose appointment slots from the options. Enter the details, like the event title (for example, “Book Temporary Child Care”) and set the time range (for example, 5:00 p.m. to 7:00 p.m.). Define how long each event should be. For example, if you want families to book 2-hour long events, set the appointment duration to 2 hours.

Step #3: Customize the event. In the event description, you can add important information like the desired pay rate, whether you will have transportation or not, and any other relevant details families should know.

Step #4: Share your booking link. After you save the appointment slots, Google Calendar will generate a unique booking link. Copy this link and share it with families via email, on your Nanny Parent Connection online profile, or through any communication channel you prefer. Families will use this link to book your services.

How Families Book Appointments:

When families click on your booking link, they’ll see your available time slots, and they can pick the one that works best for them. Once a slot is booked, it’s automatically marked as unavailable for others. You and the family will both receive a confirmation email with the event details.

How To Manage Your Bookings:

You can head back over to Google Calendar to check upcoming appointments, adjust your availability, or cancel a session if necessary.

Benefits of Using Google Calendar Appointment Slots for Nannies and Sitters: 

Using Google Calendar’s appointment slots feature allows you to create a professional, streamlined booking system with ease. Here’s why it’s so helpful for child care providers:

Reason #1: Simplified scheduling. Families can see your availability and book an open slot in just a few clicks, removing the back-and-forth of coordinating schedules.

Reason #2: Customized time slots. You control the exact days and times you’re available for bookings, and you can set specific event durations (for example, 3 hours) and pay rates for each session.

Reason #3: Automatic updates. Once a family books a time slot, it’s automatically removed from your availability, preventing double bookings or scheduling conflicts.

Reason #4: Real-time notifications. Both you and the family will receive instant confirmation emails with the appointment details, helping everyone stay on the same page.

Reason #5: Completely free and easy to use. If you already use Google Calendar, this feature doesn’t cost a thing, and setup is simple.

Using Google Calendar’s appointment slots feature is an easy and efficient way for nannies and sitters to offer temporary services while providing families with a seamless booking experience.

You maintain full control over your availability, and families can quickly book temporary care when you are free, making the whole process stress-free for everyone involved.

Now, if you’re looking for a simple solution to manage your bookings, give this feature a try. It’s free, easy to use, and takes the hassle out of scheduling.

Parents, if you are currently working with a nanny or sitter that might benefit from this tip, please share this video with them.

If you found this video helpful, don’t forget to give it a thumbs up and subscribe to Nanny Parent Connection for more tips and tricks to help care providers and families work together more effectively.

And, in case you haven’t seen it, don’t miss this video: “Are Nanny Cams Legal? Should I Use One?“.

We’d love to hear your thoughts on how you book child care. Drop your comments below!

Thanks for watching, and we’ll see you again next week!