Don’t Forget These Nanny Year End Tasks!

We all know how busy the holiday season can get. Travel, kids home from school, countless get-togethers, and this year, a triple whammy of COVID, influenza, and RSV running rampant throughout our communities!

To help, I’ve put together a checklist of nanny year end tasks that you should handle in the next couple of days if you are currently working with a nanny.

In this video, I’m going to discuss: 

– Holiday schedule planning

– Gift exchange with your nanny

– How to stay healthy if traveling

– Reviewing your Inclement weather policy

– Organizing year end payroll documents

Click the button below to watch and happy holidays!

Click Here To Watch!

A transcript of the video can be found below: 

Hi everyone, Laura from Nanny Parent Connection here.

We all know how busy the holiday season can get. 

Whether you’re planning for holiday travel or get-togethers, the kids being off school during winter vacation, or as I’ve heard from so many families this year, dealing with a mixed bag of illnesses running through our communities.

In light of all of this busyness, I have put together a checklist for year-end tasks if your family is working with a nanny. I hope this helps to alleviate some of your holiday stress!

Holiday Planning 

Review any changes in your schedule either in the hours of care or for the children being cared for during school winter break closures.

Make sure to discuss any holiday travel plans, so that your nanny knows what they need to plan ahead for, and so they can make their own holiday plans.

Gift Exchange 

If you are planning a small gift exchange with your nanny, make sure to give them a heads up, they likely have a small gift for your children or maybe even you.

They could also be planning a crafted gift that your child plays a role in creating.

Planning ahead will allow your nanny to be prepared for any gift exchange. 

Holiday Bonus

Consider a holiday bonus for your nanny. It is customary for nannies to receive year-end bonuses or cash gifts from their families at the end of the year.

Many nannies have shared that they receive a week or two of pay as a bonus from their families.

If that is more than what your family can give, consider an amount of is more comfortable and within your budget, your nanny will feel appreciated and valued.

And the bonus is guaranteed to make your nanny’s holiday a little brighter.

Health and Safety 

Discuss how to safely come back together after the holidays to keep everyone safe and healthy.

Many nannies and families will be traveling and getting together with larger groups over the holidays, this means more potential exposure for COVID, RSV and, influenza. 

Have a plan that includes the self-reporting of symptoms and follows CDC recommendations for COVID testing.

Review Any Changes That Might Affect the Nanny’s Contract

This would include any new laws that go into effect at the beginning of the year, any changes with payroll taxes that might apply, and any changes to the IRS mileage reimbursement rate, if your nanny does driving on the job in their own vehicle.

The IRS sets the rate for the next year in late December of each year, that should be coming out soon so make sure to keep an eye on any changes. 

It’s also a good time to review that Implement weather policy if you have one.

What is your protocol for snowy or icy driving conditions? 

Here in the Pacific Northwest, we don’t get much snow. When we do there are many people who live on hills or who aren’t used to driving in snowy conditions, and they may not feel safe attempting the roads.

Our area isn’t well equipped with snow plows, and often the snow will melt a little and then re-freeze making the roads really dangerous.

If you haven’t had a conversation with your nanny about an inclement weather policy, make sure to add this to your checklist.

Planning Ahead for the Rest of the School Year and Into the Summer 

Often, families will plan ahead well in advance for any travel or vacations taken over winter, spring, and summer breaks from school.

It’s a good idea to discuss any travel or vacation plans with your nanny, so they can make their own plans during those times if they won’t be working.

This could also include any school changes or other changes that might affect how and when nanny care happens. 

Take Care of End-Of-The-Year Payroll Tasks

This means collecting and making sure your paperwork and documentation is organized and ready to go. 

Make sure you have all of your expenditures down for things like mileage reimbursements, or health care reimbursements or stipends, and make sure to have a conversation with your accountant about any tax savings as they pertain to nanny care. 

Review Current Pay Rates in Your Area

You don’t want to lose your nanny to another family because you’re underpaying them.

Inflation has really wreaked havoc on the nanny industry this year. We’ve seen pay rates really increase over the past twelve months as a result.

I’ve put together a helpful video about how to keep your nanny. You can find that here.

Check Your Nanny’s Background Check Report 

Has it been run in the past 12 months? If not, it’s time to update that background check report to ensure that your family is safe.

Need to run a background check? We’ve got you covered. Click here to check out our background check packages.

Alright everyone, that’s it for the year-end nanny employer tasks and checklist.

I hope this video was held helpful, if you like this video please click the like button, subscribe, or ring the bell so that you can be notified when more of these videos come out in the future.

Happy holidays!

Thanks everyone, bye!